Get A Free, No-Obligation Bookkeeping Estimate
In order to give you an accurate estimate, we need to ask you some detailed questions about the volume of accounts, transactions, payroll staff etc.
We do need all these details to give you an accurate quote. If all you want is a rough idea of our pricing, please click here to see some examples.
If you are willing to, you can avoid counting all your transactions by giving us temporary access to your Quickbooks Online or Xero account and we will count up your account and transactions. To do this, please add dayna [at] backofficestars.ca to your account and then email Dayna and cc jonathan [at] backofficestars.ca and ask for an estimate. Please describe the services you are looking for.
Before you start please make sure you get several months worth of bank and credit card statements and statements for any other financial accounts like PayPal, Stripe, Shopify, Square etc that you might use.
To help you prepare, here is a list of all the questions we need answers to:
Legal Entities
How many legal entities are involved? (How many tax returns do you file for your companies (it's generally one tax return per legal entity)
Name, type of legal entity, province it's registered in.
Service Level
What level of service do you need? How often and how fast do you need your reports? We generally do monthly bookkeeping with quarterly meetings, but we can do anything from monthly to annual bookkeeping. Our standard turnaround is 30 days but we can do a 10 day turnaround for a 25% surcharge.
Catch Up
Do you need us to get you caught up? How many months of historical data do we need to import, categorize and reconcile?
Sales Tax
Do you pay GST/HST quarterly, monthly or annually?
Do you want us to calculate and file your GST/HST returns?
Payroll
Is there payroll you want us to manage?
Do you have an existing payroll system or do you need us to set one up for you? If we are setting one up we recommend using WagePoint or Quickbooks Online Payroll.
How many employees do you have on payroll? How many pay days per month? How many on salary vs variable pay (hourly, commissions, tips).
Which of these do we need to source deduct and remit beyond CPP, EI: WSIB (workplace insurance), EHT, Union dues, RSP/Pension or other?
Do your employees submit expenses that need to be reimbursed with payroll?
Do you need advanced payroll features like time tracking via an app, geo-fenced time tracking, project-based time tracking?
Bank & Credit Card Accounts & Transactions
How many bank accounts do you have?
# of transactions/mo across all bank accounts separated into batchable and non-batchable. Batchable or recurring transactions are all from the same source or to the same destination and can be batch processed in less time. Examples include deposits from a payment processor like Stripe. If you get paid by etransfer, don't include them in batchable as we have to match them to invoices.
How many credit card accounts do you have?
# of transactions/mo across all credit card accounts
Any other accounts to be reconciled, like Paypal, Stripe, Shopify etc? # of transactions/mo.
Do you have manual journal entries you need made every month and how many?
Miscellaneous
When is your fiscal year end?
What is your current accounting software?
If you are switching accounting systems to Xero or Quickbooks Online, do you need us to migrate in historical account balances so you can have a Versus Year Ago column in your reports?
Do you need us to set up any of the following in your accounting system:
- Estimate template(s)
- Purchase Order template(s)
- Invoice template(s)
- Email template(s)
- Products or services
- Importing vendors, customers, payables, receivables
Do you want Job Costing (a feature within the accounting software to track Profit & Loss on a per job basis)
Do you want us to manage your accounts payable (to vendors who invoice you) using Plooto?