Virtual Bookkeeping Jobs in Canada

Current Status as of May 7, 2020:

• We are looking for a 25-40 hour a week virtual bookkeeper certified in Xero or QuickBooksOnline.  Shopify or Amazon e-commerce bookkeeping experience would be a great asset. 

We are a well-managed company with good clients and you can expect coaching and support from your manager, Jonathan.  Jonathan is a former Procter & Gamble Brand Manager with extensive training and experience in managing teams.

He's been managing a virtual team of marketers for 12 years with Strategy Cube, his other company. You can read about Jonathan on his LinkedIn and Strategy Cube pages. We are based in Burlington, ON.

Our team of virtual bookkeepers tell me they appreciate:

• Being part of a team for support and encouragement
• The flexibility of the role which allows them to take care of their families and still enjoy meaningful work and build their careers
• The quality of the clients we attract and the rewarding feeling of building good relationships with them over time
• The coaching and support I provide
• That we use state of the art software tools that they find efficient and useful

Details of the role:

• You would be doing general bookkeeping including monthly reconciliations, sales tax management, payables & receivables, payroll, invoicing and bill payment.
• Our clients are very smart, urban business people, mostly in software, e-commerce, agencies, professional services, virtual events, holding companies, real estate, massage therapy and chiropractic. They are mostly in Ontario and BC. We do have a commercial bakery but other than them, we have no restaurants, physical retailers, manufacturing, farming or trades clients.
• It's a client facing role rather than a hidden-in-the-background role. You will work directly with the client to understand their needs and set expectations.
• You will own the client management and need to be comfortable estimating hours and costs for work and discussing scope of work with clients.
• This role will start at 5-10 hours per week and could grow to 25-40 hours per week within 3-5 months based on how fast you want to ramp up.
• We only use Xero and QuickBooksOnline for accounting. The skills we really need now are Xero and e-commerce integration experience.
• You need to be comfortable learning new software quickly. In addition to the above, we use HubDoc, Plooto, Wagepoint, ReceiptBank, WayPay, G-Suite, Financial Cents, Slack, Harvest and Zoom but there are new tools coming out on a regular basis and we will always want to help our clients use the latest and best tools.

Virtual bookkeeper job fit criteria:

To be considered a good fit for this role, you need to meet the following criteria:

1. You are legally able to work in Canada and you are physically based in Canada.
2. You are a qualified, certified bookkeeper with a bookkeeping or accounting certification from a recognized Canadian college or program. We have a strong preference for candidates with CPB from IPBC or RPB from CBA certifications.
3. You have a minimum of 3 years of cumulative Canadian bookkeeping experience.
4. You speak, read and write English at a native speaker or fully bilingual level.
5. You are looking for between 25 to 40 hours per week of primarily 9-5 daytime, ongoing bookkeeping work.
6. You have your own computer, fast internet and a suitable, professional office or quiet room in your home to conduct video conference meetings from during the day.
7. You want to work as a contractor, not as an employee.
8. You have a couple of existing bookkeeping clients and plan to keep them (we need you to, to maintain your status as a contractor) or are willing to secure some within the next few months.
9. You need to be able to update the client's books at least every 3 days and you need to be able to return emails within 2-3 hours on weekdays.
10. You are certified in Xero or Quickbooks Online. Xero and QBO are the only accounting systems we use.